A Community Fund at The Dallas Foundation is a way for individuals or initiatives without their own tax-exempt status to implement new programs which align with the strategic priorities of the Foundation and have significant community benefits. The fund begins as a formal arrangement in which The Dallas Foundation serves as the fiscal sponsor.
Ideally, community funds that align with the Foundation’s strategic priorities will evolve and become a partner fund and potential grantee. Once a fund is poised to operate independently under it’s own 501(c)(3) charitable status, the Foundation can offer ongoing agency and endowment fund services.
To donate to one of the community funds hosted at The Dallas Foundation, click here.
When Bonton Farms began as a community fund of The Dallas Foundation in 2006, the organization was able to focus on its mission of providing opportunities for residents to prosper in every aspect of their lives while leveraging The Dallas Foundation’s brand and well-established commitment to fiduciary excellence. Daron Babcock, Chief Executive Officer of Bonton Farms and Drex Owusu, Chief Impact Officer at The Dallas Foundation recently sat down to discuss how Bonton Farms has reached the stage where it will now exist as an independent nonprofit organization.
Please note that, going forward, we are unable to make any exceptions to these new guidelines. Continue to submit requests by email to: firstname.lastname@example.org.
All requests must be submitted using this new form. Those submitted on any other form will be returned to you for correction.
If you are submitting multiple receipts to support a reimbursement, please detail the expenses on the Expense Detail form. You do not need to include the detail form if there is only one receipt.
This is a hard deadline.
Checks and EFTs will be sent ten business days later on Wednesday. For example: Requests submitted before 3 p.m. on Wed, 3/18 will be ready to mail or EFT processed on Wednesday, 4/1.
Payment requests submitted after the weekly submission deadline of Wed, 3 p.m. will be included in the following week’s payment request run. For example: Requests submitted Thursday 3/19, will be processed for payment the week of 4/8.
During the holiday season, we will adjust this schedule accordingly and provide you with a holiday processing and payment schedule.
This will help ensure our team can track your request and that nothing is overlooked.
Subject line must read: Payee Name and Payment Amount. (Example: Subject: Office Depot, $25.24)
If more than one payment request is submitted in an e-mail, guarantee of payment for each request included in that e-mail will not be made.
If an invoice or payment request is overlooked due to multiple requests being submitted in one e-mail, the overlooked request will be processed on the day it is found (in-line with the schedule above).
Incomplete payment requests will not be processed with that week’s check run. We will return the request to the submitter for corrections as soon as reasonably possible during the review stage of our processing.
Incomplete payment request examples include:
Incorrect form used
Missing vendor information
Missing appropriate invoices / receipts / proof of payment
Missing or non-current W-9 form (If you need a blank W-9 form, please follow this link.)
Missing bank or payment information
Missing approval signature
If you are unable to physically sign the request form, the body of your email must include the following language:
I approve payment to [name] in the amount of [amount] for the purpose of [description of expense].
Vendors will be paid according to the Payment Method selected on the payment request form, regardless of what other payment options The Dallas Foundation has on file for that vendor. For example, if a payment request form indicates payment by check, our Finance staff will cut a check for payment.
Payments for all recurring requests will be made before the outlined payment date. For example, a payment due on 3/15/20 will be processed 1-4 business days before that date.
Additionally, any changes to the amount on a recurring payment request must be submitted 3 business days before our processing date for changes to take effect. Change requests received later than 3 business days before processing (i.e. Wednesday at 3 p.m.) will not be processed until the following scheduled payment. This includes changes to banking information.
Payment Processing Resources for Fiscal Sponsorship Funds: